Automatically compare the calendars of multiple Outlook users to find the best time for everyone to meet. The action works for email addresses that are members of the same Office 365 Active Directory account as the integration.
- As part of a quarterly performance review process, schedule a meeting between an employee and their manager.
- Schedule a kickoff meeting as part of a project management process.
- The Microsoft Outlook account to use to search for meeting times
- A list of email addresses, separated by commas. To find available times for an attendee, their email needs to be on the same Office account as the integration user.
Organizer is optional
- The organizer is the user that set up the Outlook integration. If the integration user doesn't need to attend the meeting, set this to FALSE.
- Time in minutes
Minimum percentage of attendees
- For a meeting with a large number of attendees it may not be possible to find a time when everyone is available. Only meetings when this percentage of, or more, attendees are available will be returned.
Earliest meeting date
- Earliest time the meeting can start, as an ISO formatted date-time YYYY-MM-DDThh:mmZ. For example: 2018-04-04T17:15Z
Latest meeting date
- Latest time the meeting can end, as an ISO formatted date-time YYYY-MM-DDThh:mmZ. For example: 2018-04-04T17:45Z
Output field name
- The prefix that will be added to the beginning of all of the output fields.
- To give a buffer time around a meeting to allow attendees to travel to the meeting location, search for a meeting duration + buffer time and then schedule the meeting after the buffer time.
- After finding available meeting times, you can either:
- use the first meeting time to schedule a meeting using the Outlook: Create meeting action, or you can send the available meeting times
- Convert the output table to markdown and send to attendee(s) to select the best time and then use that to create the meeting.
- To include external users in a meeting, either:
- send the available meeting times to the external users to let them select a time that works
- ask the external users to enter times that work for them into a webform, and then use those times with this action to find available meeting times.