Supplier Management for Procurement

Introduction

In a 2018 survey of industry leading chief procurement officers, 78% of respondents report cost reduction as the top priority. As well, when speaking about the technology areas with the most impact on procurement over the next two years, perceived future impact across all technologies decreased, except in automation; automation was the one digital strategy that increased since 2017, nearly doubling in perceived impact. The ROI, cost savings, and potential scalability of automation are the big influencers in procurement’s focus on automation.[1]

With Catalytic’s solutions, you can quickly get to automating part of your daily supplier management. Catalytic automates any business process and can free up you or your people to focus on more meaningful work. In fact, research shows up to 30% of some occupations work can be automated.

Automation saves time and that extra saved time can go back to meaningful work. Applying automation to your supplier management processes means you can:

  • Keep track of complicated supplier relationships with automated actions and automated contract, scorecard, and legal review processes.
  • Maintain the best suppliers and vendors with seamless automation guided handoffs between suppliers and vendors.
  • Reduce the increasingly demanding administrative work of a growing supplier list using automation.
  • Meet compliance requirements and manage risks by standardizing and automating your procurement processes.

We are 1 company, but have 100’s of capabilities. These improvements in your performance management all start with our automation platform.

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To review the basics of using our platform, check out our Getting Started Guide. If you’re getting ready to build new processes in Catalytic, our Automate and Build a Pushbot Guide can get you going right away.

Whether you’re just getting started or have a lot of Catalytic experience, just remember that at the most basic level, Catalytic is set up like building blocks, allowing you or your company to set up automation fast and get rapid results. In procurement, we have a few recommend solutions you can follow along with and see these benefits right away.

Here are 3 automated processes you can install and get started with:

Contract Creation & Signature

This process starts with with a contract template, dynamically populates it with customer or employee information, and ends by sending the contract out for a signature. This process includes automations like:

  • Using a dynamic word document and customizing it with customer specific information like name and address
  • Converting the word document to PDF automatically
  • Send out a PDF for an electronic signature in an easy online form

Process Overview

Here’s an overview of our contract solution. This flowchart illustrates the basic structure that’s prepackaged in the solution. This prepackaged process can get you up and running quickly and is easy to fine tune over time with more personalized automation.

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The blue "Actions" are all automated tasks carried out by a Pushbot, the yellow "Tasks" are the manual actions required by the users who are part of the process. The gray trigger is the event that starts the process. Dotted lines imply a branching conditional path.

Like all Catalytic processes, the steps of your automation are highly customizable. Prefer to send a dynamic email and white paper along with the contract? Or automatically schedule a meeting with the contract recipient? Drag and drop a few automated actions and task actions in the process and you’re good to go.

Our solutions can save you even more time with extra configuration. For inspiration, you could start with our premade contract creation and signature solution, start saving time, then later on add things like:

  • Sort and store any paperwork in your preferred cloud storage automatically

  • Automatically start another process that sends the signed contract to another department to start pricing or marketing work

  • Initiate a contract review process as part of the contract creation process

Vendor Scorecard Management

This process starts with a vendor list, sends automated requests for new or updated vendor information, and ends with updated and formatted vendor scorecard information. This process includes automations like:

  • Sending dynamic automated emails to vendors from a vendor or supplier database
  • Updating and adding vendor information to common excel spreadsheet
  • Removing duplicate or redundant vendor information from the list
  • Assigning a task to review and follow up with vendors based on scorecard results

Process Overview

Here’s an overview of our vendor scorecard management solution. This flowchart illustrates the basic structure that’s prepackaged in the solution. This prepackaged vendor scorecard process can get you up and running quickly and is easy to fine tune over time with more personalized automation.

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Like all Catalytic processes, the steps of your automation are highly customizable. Want to set up automated actions that send customized invoices or summary documents to vendors based on the scorecard results? Drag and drop a few automated actions and task actions in the process and you’re good to go.

Our solutions can save you even more time with extra configuration. For inspiration, you could start with our premade vendor scorecard solution, start saving time, then later on add things like:

  • Include a reminder action to encourage updates from a vendor that hasn’t responded yet.
  • Include custom fields in the vendor survey and update custom objects in a Salesforce account.
  • Create a dynamic word document summarizing the survey results for each vendor.
  • Add a e-signature or file field to the survey to collect and update vendor contracts or forms.

1: https://www2.deloitte.com, https://www.ariba.com/